Streamlined, controlled business processes

CODA-Control Manager is a powerful tool to make key business processes and accounting activities more visible, repeatable, controlled and auditable.

It is designed to be able to control and, where possible, automate both task- and document-based activities. This has obvious advantages for supporting organizations’ regulatory compliance but it also offers even broader benefits for organizations of all sizes and types – helping you to improve the way all kinds of day-to-day processes across the business are put in place and carried out.

It combines CODA’s powerful yet straightforward task modelling engine with Microsoft’s standard portal (SharePoint®), email (Outlook) and forms (InfoPath®) technologies.

This allows users to model, manage and automate key processes:

• automating task assignment and management
• keeping all participants informed and aware of the input needed and when it is required
• collating, tracking and sharing task responsibilities, dependencies, timescales and progress – via a shared web portal.

As a result, all the stakeholders and participants in these processes can collaborate with each other far more easily and efficiently and complete essential business activities more effectively and consistently.

CODA-Control Manager supports both ad hoc processes (for example taking on a new recruit) and recurring processes (such as activities involved in closing the books each month).

In addition, the CODA-Control Manager tasks can initiate processes in other applications, via the product’s integration layer. For example, it can be used to standardize the way users create accounts or post documents in your financial system. Furthermore, it offers the flexibility to achieve this by using the most appropriate form of integration for your systems, whether that would be Web Services, XML, or a specific API. As a result, it can communicate with any back-office system, not just CODA products. This offers even greater scope to use and benefit from the solution and to gain extra value from your other business systems.

CODA-Control Manager in action

Make key business processes and accounting activities more visible, repeatable, controlled and auditable.

In these days of “Best Practice” and “Accountability”, finance teams have never been under more pressure to perform, with more actions from the agenda directed their way but fewer people and funds available to deliver them.

In addition to demonstrable cost efficiency, visibility, immediacy and strict compliance are never far from the top of the list. There’s a constant requirement for your company’s finance processes to be well managed and readily reportable – not just what things happen but when, how, by whom and why.

But how can you achieve this level of effective management, without creating a further drain on your time and resources?

CODA-Control Manager provides the answer to these challenges, transforming documented procedures into systems that drive the business. It provides a fast, cost-effective means of streamlining and automating processes, and allows authorized personnel instant access to the status of every part of these key business activities, allocating responsibilities, prompting actions and tracking changes.

Your finance processes can become more:

• Visible & transparent – CODA-Control Manager takes a project plan for any financial process and automatically generates a shared secure website, enabling each participant to see the relevant information for each procedure (depending on that individual’s role and access rights). This includes details of the people involved, as well as the tasks, statuses and attached documents.

  

• Repeatable & refinable – the starting point each time is your own best practice model for the process. All the steps are set out, so each one can be followed in the same order each time – guaranteeing consistency. They can also be easily fine-tuned to further improve their efficiency and effectiveness – without needing to learn specialized programming skills or constantly call upon in-house IT resources!
• Controlled & scaleable – each task can be assigned to owners, along with timescales and dependencies, whilst keeping all participants informed of what input is needed and when. This includes automated emails to prompt actions by participants and the ability to control the process while it’s happening – for example to reassign a stalled task. It is particularly effective for complex processes where collaboration between many people is involved.
• Auditable & secure – every documented step in the process has an owner, and each change made is recorded in a tamper-proof audit trail to show what was done, when and by whom!